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Admin Assistant/Executive

Admin Assistant Executive jobs in Singapore, An Executive Administrative Assistant is an employee who provides high-level administrative support to executives in the workplace, such as taking calls, scheduling meetings, managing executive requests, and other office duties. They may also oversee office functions and supervise lower level office employees.

Also known as an executive assistant, the executive administrative assistant provides clerical support to offices by answering phone calls and emails, greeting clients and scheduling meetings for executives.

Job Details

Hiring Organization THE NGEE ANN KONGSI
Post Name Admin Assistant/Executive
Qualification Diploma, Advanced/Higher/Graduate Diploma
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary SGD 2300 To SGD 3000 Per Month
Location Singapore 199011

About Organization

The Ngee Ann Kongsi was founded by Teochew immigrants from China providing welfare services for its members. It was formally incorporated under the Ngee Ann Kongsi (Incorporation) Ordinance.

The foundation is an active advocate in education which funds scholarships for high-performing students and study awards to disadvantaged students as well as promotes cultural and charitable activities. The Kongsi also places a deep emphasis on preserving Chinese heritage in Singapore.

Responsibility

  • Assist with hiring needs such as posting of job advertisements and shortlisting candidates for interview
  • Manage and ensure smooth onboarding of new hires including orientation of new hires
  • Manage and handle inquiries from hiring managers and employees on HR policies and practices in a timely manner
  • Ensure HR data is up-to-date at all times
  • Process HR forms
  • HR admin matters

Skills & Requirements

  • Candidate must possess at least a diploma
  • Preferably 2 years’ experience in clerical/administrative/HR support 
  • Proficient in Microsoft Office
  • Good written and verbal communication skills
  • Able to work in a team
  • Meticulous, resourceful and possesses strong initiative
  • Able to read and write in the Chinese language to communicate with stakeholders. The Ngee Ann Kongsi is a Teochew organization established more than 170 years ago. We continue to correspond with our fellow long-term partners in Chinese.
  • Excellent interpersonal skills; comfortable interacting with stakeholders at various levels
  • 5-day work week. Might be required to assist in events beyond working hours occasionally.
  • Able to start work immediately

Benefits

  • Retirement Accounts.
  • Flexible Spending Accounts (FSAs) or Health Savings Accounts (HSAs) 
  • Paid Vacation and Sick Time. 
  • Paid Holidays. 
  • Paid Medical Leave.

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