Personal Assistant

Hays Recruitment London Jobs, We are looking for a versatile and highly-organized personal assistant to perform personalized administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, and handling correspondence on behalf of managers.

You may also be required to make travel arrangements and assist with other duties when required. To ensure success as a personal assistant, you should exhibit excellent organizational skills and demonstrable experience in a secretarial role.

Accomplished personal assistants are intuitive to the needs of the managers and work autonomously to provide customized administrative support. Personal assistants perform secretarial work and provide senior managers with day-to-day administrative support. Their duties include answering phone calls and managing correspondence, scheduling appointments, and making travel arrangements. 

Job Details

Hiring Organization Hays London Ebury Gate
Post Name Personal Assistant
Qualification High school diploma or GED.
Industry Private
Employment Type Full Time
Work Hours 8 Hours
Salary GBP 2000  To GBP 2500 Per Month
Location LondonEnglandUnited Kingdom SW1W 0NT

About Organization

At Hays, we invest in lifelong partnerships that empower people and organizations to succeed. With over 50 years of success under our belts and a workforce of 10,000+ people across 33 countries, we’ve evolved to put our customers at the heart of everything we do.
 
So much more than a specialist recruitment business, what really sets us apart is our knowledge through scale, deep understanding, and our ability to meaningfully innovate for our customers. By providing advice, insights, and expertise on issues you face today in the fast-paced world of work, we help you make the right decisions for tomorrow.
 
Offering an unrivaled suite of recruitment and workforce solutions, whether you’re looking for what’s next in your career, or have a gap to fill, we’ll help you get where you want to go. You can rely on us to deliver today and help you plan for tomorrow.

Responsibilities

  • Reporting to senior management and performing secretarial and administrative duties.
  • Typing, formatting, and editing reports, documents, and presentations.
  • Entering data, maintaining databases, and keeping records.
  • Liaising with internal departments, answering calls, and making travel arrangements.
  • Managing internal and external correspondence on behalf of senior management.
  • Scheduling appointments, maintaining an events calendar and sending reminders.
  • Copying, scanning, and faxing documents, as well as taking notes.
  • Preparing facilities for scheduled events and arranging refreshments, if required.
  • Ordering office supplies and replacements, as well as managing mail and courier services.
  • Observing best business practices and etiquette.

Skills & Requirements

  • High school diploma or GED.
  • Certification in secretarial work, office administration, or related training.
  • 1-2 years of experience as a personal assistant would be advantageous.
  • Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
  • Advanced typing, note-taking, recordkeeping, and organizational skills.
  • Ability to manage internal and external correspondence.
  • Working knowledge of printers, copiers, scanners, and fax machines.
  • Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
  • Excellent written and verbal communication skills.
  • Exceptional interpersonal skills.

Benefits

  • More free time. The biggest advantage to having a personal assistant is that he or she can free up your time. 
  • Developing management skills. 
  • More flexibility. 
  • Compiled skills. 
  • Trusted eyes and ears. 
  • 4 tips to choose a personal assistant.

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